What is the process for review and approval of recruitment materials?
All recruitment materials must be submitted to the IRB via PRISM for review and approval before they are used. For amendments that only involve revisions of recruitment materials, utilize the Fast Track submission process in PRISM. When the IRB completes its review, it will stamp the recruitment materials for approval. The stamp will indicate the date the material is approved and the date on which IRB approval of the study is due to expire.
Copies of all recruitment materials intended for use in the upcoming year should be included in the Application for Continuation of Research (ACAR) in PRISM. Only material that receives a NYSPI IRB approval stamp may be used.
What needs to be reviewed by the IRB?
All direct public recruitment materials must be reviewed and approved by the IRB prior to the initiation of recruitment procedures. This includes newspaper advertisements, postings and flyers used in the community and within the NYSPI-Columbia Presbyterian campus, brochures to be distributed in clinics, enrollment in web-based or other forms of referral services, etc. This material should be submitted to the IRB with the initial protocol submission if possible.
What material does not need to be reviewed by the IRB?
IRB review is not required for general material regarding a study or clinic. This type of material is usually oriented towards the general public and includes articles, informational websites, and press releases. Material not requiring review by the IRB should be sent to Ms. Dacia Morris in the Office of Public Information (OPI) (firstname.lastname@example.org).