Sample language for informing participants of findings by letter

A.For T1 weighted images:
1. No findings

The review of your scan was done by a doctor trained in brain MRI interpretation (a neuroradiologist) who found no obvious irregularities during the reading of the MRI. If you would like to request that a copy of the report be sent to your physician please call _________ at ___(phone number)__.

We remind you that the MRI scan of the brain that we performed was for research purposes only. It would not show problems that would be picked up by a more specialized medical MRI scan ordered by your doctor for a specific medical problem. The scan provides little clinical information other than the presence or absence of certain irregularities. In fact, the absence of a finding does not mean that one is not present.

Please contact us if you have any questions.

2.Apparent irregularity

As we mentioned in our recent telephone conversation, the review of your scan by a doctor trained in brain MRI interpretation (a neuroradiologist) showed an irregularity, and we recommend that you follow up with your physician as soon as possible to determine if any further action is necessary. If you would like to request that a copy of the report be sent to your physician, please call ________ at ___________.

 

B. For T2 and T2-FLAIR weighted images

Introduction:

Thank you for participating in our study. We remind you that the MRI scan of the brain that we performed was for research purposes only. It may not show problems that would be picked up by a more specialized medical MRI scan ordered by your doctor for a specific medical problem.

Then:

1. No findings:

“The review of your scan was done by a doctor trained in brain MRI interpretation (a neuroradiologist) who found no significant findings as a result of the MRI. If you would like to request that a copy of this information be sent to your physician please call _________ at ___(phone number)__.

2. Findings of uncertain significance, which may or may not require follow-up, call with questions:

“The review of your scan was done by a doctor trained in brain MRI interpretation (a neuroradiologist). Please call the (the PI) ________ at ___________ so that your MRI findings can be discussed with you. If you would like to request that a copy of this information be sent to your physician please call ___________ at ____________. ”

3. Significant (follow-up letter to phone call):

As we mentioned in our recent telephone conversation, the review of your scan by a doctor trained in brain MRI interpretation (a neuroradiologist) showed an irregularity, and we recommend that you follow up with your physician as soon as possible to determine if any further action is necessary. If you would like to request that a copy of the report be sent to your physician, please call ________ at ___________.”