PRISM (Psychiatric Research IRB Submission Module)

 

         Training & Instructions Manual

         Frequently Asked Questions

 

Upcoming PRISM Training Sessions

  • We currently have no PRISM training sessions scheduled. Please contact the IRB office regarding your training needs or check back here soon. Thank you for your interest in our PRISM training.

 

PRISM Frequently Asked Questions

Form FAQs

  1. How do I get to an existing form in PRISM?

    Log into PRISM and click on the ‘My Studies’ tab. Search for the protocol by protocol name or IRB #. Click the protocol title to go to the protocol menu. Click ‘view related forms’ to view all forms that have been created for that protocol. Click the ‘Menu’ icon of the form whose menu you need to go to.

  2. How do I edit an existing form in PRISM?

    Log into PRISM and click on the ‘My Studies’ tab. Search for the protocol by protocol name or IRB #. Click the protocol title to go to the protocol menu. Click ‘view related forms’ to view all forms that have been created for that protocol. Click ‘Menu’ to go to the form menu. Click ‘’edit form’ to edit the form.

  3. 'I have completed this page’ does not work for me. What do I do?

    Please make sure that you have completed and filled out every question on that page. You will see a red asterisk beside questions that have not been completed.

  4. Cutting and pasting from a word document into the text area provided messes up the formatting. How do I fix that?

    The text area that you cut and paste into is an editor. You can use the following tools, ‘Paste as plain text’ or ‘Paste from Word’ from the editor toolbar to clean up the formatting.

  5. Where do I upload materials that need to be reviewed and stamped?

    Both forms, the PSF as well as the ACAR have an 'Uploads' section catered only for uploading attachments that need to be reviewed and stamped. This would include copies of consent forms bolded and unbolded, recruitment material, MRI findings letters, anything that needs to be reviewed or stamped for approval.

    If your form is sent back by the IRB for revisions, please delete attachments that are not relevant under the 'Uploads' section, re-upload revised copies to the same section and re-submit.

    ***Please do not upload your memo in this section. You will be asked for the memo during the re-submission process.

  6. I am unable to upload documents to the system. What do I do?

    The PRISM system currently handles only PDF uploads. Please convert your document to a PDF before uploading it. You can use this free software to convert your files.

  7. Where do I upload my memo?

    A separate box will pop up prompting you to upload your memo during the submission process. Please do not upload your memo to the 'Uploads' page of the PSF and the ACAR.

  8. Where do I upload materials that need to be reviewed and stamped?

    Both forms, the PSF as well as the ACAR have an 'Uploads' section catered only for uploading attachments that need to be reviewed and stamped. This would include copies of consent forms bolded and unbolded, recruitment material, MRI findings letters, anything that needs to be reviewed or stamped.

    If your form is sent back by the IRB for revisions, please delete attachments that are not relevant under the 'Uploads' section, re-upload revised copies to the same section and re-submit.

    ***Please do not upload your memo in this section. You will be asked for the memo during the re-submission process.

  9. Where do I upload my memo?

    A separate box will pop up prompting you to upload your memo during the submission process. Please do not upload your memo to the 'Uploads' page of the PSF and the ACAR.

  10. Where do I view the PDF?

    Log into PRISM and click on the ‘My Studies’ tab. Search for the protocol by protocol name or IRB #. Click the protocol title to go to the protocol menu. Click ‘view related forms’ to view all forms that have been created for that protocol. Click ‘Menu’ to go to the form menu. Click ‘view PDF of current version’ to view the PDF in its current un-submitted form. Click 'View PDF of last submitted version' to view the PDF of a version that has been previously submitted to the IRB, if any.

  11. Where do I find memos or other documents sent by the IRB?

    Log into PRISM and click on the ‘My Studies’ tab. Search for the protocol by protocol name or IRB #. Click the protocol title to go to the protocol menu. Click ‘view related forms’ to view all forms that have been created for that protocol. Click ‘Menu’ to go to the form menu. Click ‘view form history’ to view all memos and additional files associated with the form.

Protocol FAQs

  1. Where do I see all  my studies?

    You should be able to find all studies that you have access to, under the ‘My Studies’ tab.

  2. Why can’t I see any studies after I log in?

    You have to be added, given a role on any study that you need access to. This can be done by going to 'change personnel or modify title' under the protocol menu. The PI or anybody who is a part of the research team can add you.

  3. Why can’t I find my name on the personnel drop down menu?

    You should have had completed CITI training with NYSPI to find your name on the drop down list as it is filtered by investigator’s CITI credentials. Note, that CITI completed for NYSPI and Columbia differ and the IRB requires the investigator to complete CITI for NYSPI.

  4. How do I add or change staff members on my protocol?

    Log into PRISM and click on the ‘My Studies’ tab. Search for the protocol by protocol name or IRB #. Click on the protocol to go to the protocol menu. Click ‘change personnel or modify title’ to make changes to the research team. Select names from the drop down list accordingly.

    Note: Team members will not be able to add or remove anybody except research staff from the drop down menu after the protocol has been accepted by the IRB. Researchers will have to submit an amendment to the IRB to make that change.

  5. How do I edit the title?

    Log into PRISM and click on the ‘My Studies’ tab. Search for the protocol by protocol name or IRB #. Click on the protocol to go to the protocol menu. Click 'change personnel or modify title’. Scroll all the way till the end of the page to edit the title.

  6. How do I see all my forms?

    There is a 'Forms' tab that is visible on the Home Page after you log into PRISM. The 'Forms' tab displays all forms that you have access to. Clicking each individual form will take you to the form menu of the respective form.